Time Tracking

Master the core of Timecrack — tracking time, managing projects and tasks, and generating insightful reports.

Creating Time Entries

There are two ways to create time entries in Timecrack:

Using the Timer

The quickest way to track time is with the built-in timer:

  1. Select a project (and optionally a task) from the dropdowns
  2. Click the Start button to begin tracking
  3. Work on your task — the timer runs in the background
  4. Click Stop when you're done
  5. A time entry is automatically created with the elapsed duration

Tip: You can add a description to a running timer to note what you're working on. This makes it easier to review time entries later.

Manual Entry

If you forgot to start the timer or need to log time after the fact:

  1. Click New Time Entry (or the + icon)
  2. Select the project and optionally a task
  3. Enter the start time and end time (or duration)
  4. Add an optional description
  5. Click Save

Managing Projects and Tasks

Projects

Projects are the top-level containers for organizing your time entries:

  • Navigate to Projects to view all your projects
  • Click New Project to create one — give it a name and optional description
  • Edit or archive projects as your work evolves

Tasks

Break projects down into specific tasks for more granular tracking:

  • Open a project and click Add Task
  • Name the task to describe the specific work (e.g., "Design mockups", "API development")
  • When logging time, select both the project and the relevant task

Tagging

Use tags to categorize time entries across projects. Tags are flexible labels you can apply to any time entry — for example, "meeting", "code-review", or "client-call". Filter by tags later to see how time is distributed across activity types.

Searching and Filtering

Timecrack provides powerful search and filtering to help you find past entries:

  • Use the search bar to search by description, project name, or task name
  • Filter by date range to narrow results to a specific period
  • Filter by project or task to see entries for specific work
  • Filter by tags to find entries with specific labels

Viewing Reports

Reports help you understand where your time is going:

  1. Navigate to the Reports section
  2. Select a date range for the report
  3. Choose grouping options — by project, task, user, or day
  4. View summary totals and breakdowns

Reports can be used for billing, productivity analysis, or sharing progress with your team and clients.

Tip: Administrators can generate reports across all users, while regular users see reports for their own time entries only.

Editing and Deleting Time Entries

To edit a time entry, click on it in the list and update the project, task, times, or description. To delete an entry, open it and click Delete.

Warning: Deleted time entries cannot be recovered. Double-check before deleting.

Tips for Power Users

  • Use descriptive entries — Add clear descriptions so your reports are meaningful weeks later
  • Tag consistently — Establish a tagging convention with your team (e.g., "meeting", "dev", "design") for better filtering
  • Review weekly — Check your time entries at the end of each week to fill in any gaps while your memory is fresh
  • Use tasks for granularity — Break large projects into tasks so reports show exactly where time was spent
  • Leverage reports — Generate reports before client meetings or sprint reviews to have data ready